Below please find an overview of Chapter 3 of the Virtual Financial Assets Rulebook (the “Rulebook”):
Virtual Financial Assets Rules for VFA Service Provider, published by the Malta Financial Services Authority (the “MFSA”) on the 25th of February 2019. This Chapter shall apply to VFA Service Providers licensed in terms of the Virtual Financial Assets Act (Chapter 590 of the Laws of Malta, the “VFA Act”) and Applicants seeking Licensing as VFA Service Providers under the Act (the “Applicant”), as applicable.
A person seeking licensing under the Act to provide any service falling within the Second Schedule to the Act in relation to Virtual Financial Assets (“VFAs”) shall appoint a VFA Agent (currently in the process of being approved by the MFSA) duly registered with the MFSA and listed in the MFSA Financial Services Register. VFA Service Providers benefitting from the transitory period provided under article 62 of the Act must comply with the following:
i) Engage a registered VFA Agent or engage a company intending on applying for registration as a VFA Agent in accordance with Article 14 of the Act, provided that such person has at least three proposed Designated Persons who have successfully completed a course approved by the Authority;
ii) Provide evidence to the Authority that it has successfully passed a fitness and properness assessment, conducted by the service provider specified in point (i); and
iii) Provide evidence to the Authority that it has appropriate systems in place to satisfy the AML/CFT requirements applicable to VFA Service Providers.
Blockchain Advisory Limited (the “Company”) has applied for registration as a VFA Agent in accordance with Article 14 of the Act. The Company is composed of a team of lawyers and technical professionals who have successfully completed a course approved by the Authority and who shall act as Designated Persons once the Company has been duly authorised by the MFSA to carry on the business of a VFA Agent.
Therefore, the Company is well-suited to be engaged by VFA Service Providers in order to assist such to be compliant with the provision in question.
Please be advised that the requirements set out hereunder, reflect the requirements as prescribed by the publicly available final version of the VFA Rulebook as at the date of this Memo.
A person intent on being licensed to provide a VFA Service shall be a legal person established in Malta. Such person must act in an ethical manner taking into consideration the best interests of clients and the integrity of Malta’s financial system. The MFSA shall consider various factors prior to licensing an Applicant, and such include inter alia the Applicant being ‘Fit and Proper’ to provide VFA Services i.e. satisfy the following criteria:
The Authority must be reasonably assured that the Applicant is of good repute and intends to act honestly and in a trustworthy manner
The Applicant must provide reasonable assurance that both collectively and individually, they possess an acceptable level of knowledge, professional experience and expertise. Such may be brought to the fore in terms of qualifications, skill and capacity to commit time to carry out functions within the Applicant’s proposed structure.
The initial capital requirements applicable to Class 4 VFA Service Providers is 730,000 Euro. The Applicant shall maintain such amount as a permanent minimum capital and shall demonstrate that it is financially sound and liquid.
An Applicant pays all MFSA Annual Supervisory Fees on the day of submission of the annual audited financial statements and shall be required to pay the minimum annual supervisory fee for first year of operation when receiving the license.
The application process consists of three phases as denoted below:
At this stage the MFSA is notified by the appointed VFA Agent of intent to apply for a VFA Services License. Such statement shall include:
i. the proposed structure identifying persons intent on holding key positions;
ii. a list of VFA Services for which licensing is being sought; and
iii. a legal opinion that activity doesn’t fall within traditional financial services legislation.
Once the above is received, the Authority shall set up a meeting with the Applicant – such meeting shall trigger a sixty (60) day deadline for the Applicant to submit its application. Such application shall include all supporting documentation and fully paid up application fees.
The Authority reviews documentation and once satisfied, provides an ‘in principle approval’ which shall be valid for 3 months within which applicants may finalise outstanding issues raised, satisfy prelicensing conditions and submit original copies of final application with supporting documentation.
Applicant might have additional post-licensing conditions to satisfy, and must commence VFA Services business within 12 months of the date of issue of the License.
The Applicant must have a clear understanding of the functionaries it must appoint in order to be well equipped to attain the VFA Service Provider license. A non-exhaustive list of the functionaries to be appointed when applying to attain a Category 4 VFA Service Provider License is denoted hereunder:
This is a crucial role as such must be appointed prior to the Preparatory Phase taking place. The Agent shall act as a point of liaison between the VFA Service Provider and the Authority.
The Applicant applying to attain a VFA Service Provider license must be managed and directed by at least two (2) individuals in satisfaction of the dual control principle. Such individuals must be of good repute, possess sufficient knowledge and experience and have the sufficient time to perform their functions. The Board of Administration’s responsibilities include, but are not limited to, the following:
The Board’s chairman cannot exercise the supervisory function and role of CEO unless authorised by MFSA.
A Risk Manager must be in place at all time in order to approve, review, and mitigate risks for the Applicant. The Risk Manager’s Role includes establishing, implementing and maintaining adequate risk management policies and procedures, which identify risks relating to the Applicant’s activities.
The Risk Management Function must operate independently and must have sufficient authority to inter alia:
The Compliance Officer must implement and maintain adequate policies and procedures designed to detect any risks of failure by the Applicant to comply with its obligations under the Act, Regulations or Rulebook or any other applicable legislation. The compliance function shall include inter alia the obligation to:
The role of the Compliance Officer may only be outsourced to the VFA Agent appointed by the legal entity licensed, or applying to be licensed, as a VFA Service Provider.
The Applicant shall appoint and have in place at all times a MLRO. Such role shall be occupied by an individual who:
The Applicant must appoint an Auditor approved by the MFSA as long as such auditor is not in any way an officer or employee of the Applicant. The Applicant shall prepare Audited Annual Financial Returns and Interim Financial Returns which must be signed by at least two administrators, the auditor and any other persons authorized to sign by way of a Board Resolution.
A VFA Service Provider License holder has several ongoing obligations once the license is attained. Such include, but are not limited to the following:
There are several instances where the Applicant, at this stage License Holder, must notify the MFSA in writing for approval of certain actions. Such include:
The Applicant shall make every effort to take out and maintain an insurance policy that covers loss of money or loss or damage to any other asset or property belonging to the Company or which is in the case, custody or control of the Company. Such professional indemnity insurance shall cover:
The Applicant must submit a Compliance certificate drawn up by its Compliance Officer stating that the Applicant complies with the provisions of the Act and the VFA Regulations arising therefrom and the Rules issued thereunder. Such shall be prepared yearly and be made available to the MFSA and the FIAU upon request.
Unless the Issuer has already carried out a Financial Instrument Test, the Applicant shall, prior to offering a VFA or a VFA service to its clients, undertake a Financial Instrument Test which shall be signed by the Board and Compliance Officer. Provided that in case of doubt, the Applicant shall obtain a legal opinion. It is recommended that the Financial Instruments Test is supplemented with reasoning as to why the final classification has been reached.
If the Applicant holds or controls clients’ assets, it shall hold such assets/ money in specially created and segregated accounts which must be identified separately from any accounts used to hold money/ assets belonging to the Applicant. The Applicant shall obtain a written declaration from the entity with whom the Applicant has deposited clients’ money /assets stating that the Applicant renounces and will not attempt to enforce or execute any charge, right of set off or other claim against the account.
Chapter 3 of the Rulebook sets out a list of supplementary conditions applicable to VFA Exchanges, which includes rules governing:
The Company will be able to assist you with any further queries you may have in relation to the above Rules and with the preparation of any policies and procedures required in this respect.
If you would like to know more, you can book a free consultation call with one of our team members.